Roger Thayer Stone Center For Latin American Studies

Tulane University

Stone Center Policies & Procedures

One of our most important challenges as an interdisciplinary Center is to allow scholars from different disciplines at different levels with different academic goals and professional backgrounds to achieve a common purpose. The following policies and procedures have been created to facilitate this cooperation by allowing faculty, staff, and students to more easily navigate through our common professional and academic environment.

General Guidelines for Center Facilities and Equipment

Main Office

The Stone Center is open from 8:30 a.m. – 5:00 p.m. Guidelines for use by staff and student workers are as follows:

  • Student workers arrange their schedules with the Assistant Director of Administration.
  • In the office environment student workers are expected to wear professional attire. We discourage the use of cell phones in the office.
  • Phone messages should include the date, time and signature of message taker.
  • Work areas must be kept neat and projects put away at the end of the day.
  • Please avoid food and drinks while working at the computer.
  • If you are unable to report to work, please call your supervisor immediately.
  • Persons requesting appointments with the Executive Director should be referred to the Assistant Director of Administration, who maintains his calendar.
  • The Administrative Secretary keeps an inventory of office supplies, stationery, etc. Please notify her if you are using the last item or when supplies are low.
  • Center’s stationery is for official Stone Center business only. The standard Center format is to use 12pt. Arial font, and set top margin at 1.25”, bottom margin at 1”, left margin at 2” and right margin at .75.”
  • Students/TAs may receive faxes but may not use Center phones for long distance calls or to send faxes.
  • Reserve class readings are located in the reception area. Students should follow their professor’s guidelines for checking out readings. We do not make copies here.
  • The Center has a plan in effect for safeguarding our property during hurricane season. The president’s office will announce when the University will close – this information can be obtained by calling the Tulane Alert Line 862-8080 or 1-877-662-8000.
  • The last person out of the main office is responsible for securing both locks.

Greenleaf Conference Room (Jones Hall 100A) Guidelines

  • In order to reserve the Greenleaf Conference Room you must first contact the Stone Center Administrative Secretary. After confirming that the room is available on the date requested, you must come into the Stone Center to fill out the appropriate paperwork to officially reserve the date.
  • The conference room is a “smart” classroom. It has built-in video, DVD, and computer (Internet, PowerPoint, etc.) and projection capabilities.
  • Other Audiovisual equipment (overhead projector, slide projector) is available but must be reserved at least five days before the event (form available from the Stone Center’s Administrative Secretary).
  • Prior authorization is required for use of all Conference Room equipment.
  • Conference room will be available one half-hour prior to the event.
  • A university faculty or staff member needs to be present during the event at all times.
  • Functions are usually held during regular business hours (8:30 a.m. – 5 p.m.) unless otherwise arranged.
  • University Security is needed when alcoholic beverages are served, when attendance is over 20 people, or when events are held after dark. The sponsoring department is responsible for contacting and paying for University Security.
  • Conference room key should be left on the table in the Conference room after end of event. The door locks automatically.
  • The Stone Center staff does not provide event support (this includes setting up equipment.) Facilities Services should be contacted for additional setup.
  • Sponsoring Department is responsible for returning Conference Room to its original condition. Please place all trash in the dumpster located in the back of the building (in front of the UC).
  • Priority use will be given to Stone Center events, committees, core seminars, official student organizations, associated institutes, councils and affiliated faculty. We do not generally make the Conference Room available for classes, which remove the room from service for other special events for the entire semester.

Stone Center Lounge (Jones Hall 101) Guidelines

This space plays an important role for Undergraduate and Graduate Students in Latin American Studies. It is a place of information (bulletin boards and mailboxes), congregation (tables and coffee), and sustenance (food). Informal meetings are frequently held there. This room is open 8:30 to 5:00 work days and by special arrangement.

  • Center staff empties the refrigerator on Friday evenings; we do not save left over food, containers, etc.
  • If you need to post a notice on the bulletin boards, please see the Administrative Secretary. Do not post notices on walls or doors.

Stone Center Teaching Assistant’s Office (Jones Hall 103-D) Guidelines

Each year a group of doctoral candidates in Latin American Studies teach over 180 undergraduates. They share an office in Jones Hall 103-D, where they prepare courses and meet with students. The Stone Center has adopted a number of guidelines about the use of the room because so many individuals with distinct preferences and work habits share it.

  • The TA’s office should never be left open.
  • If you have a problem with the computer, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.
  • The Administrative Secretary keeps an inventory of office supplies, stationery, etc.
  • TA’s may receive faxes but may not use Center phones for long distance calls or to send faxes.
  • Work areas must be kept neat and projects put away at the end of the day.
  • Please avoid food and drinks while working at the computer.
  • Do not use walls and doors to post notices; a bulletin board is provided.
  • The TA office is for the exclusive use of Teaching Assistants for Latin American Studies courses.

George H. Norton Latin American Studies Graduate Student Lounge (Jones Hall 107) Guidelines

In 1999, graduate students requested that the Stone Center try to provide space for them to congregate in or near Jones Hall. We were able to secure permission to renovate one unassigned space, Jones Hall 107. The George H. Norton Graduate Student Lounge (named for the donor whose son received a Masters in Latin American Studies from Tulane in 1991) is accessible 24 hours a day – 7 days a week to all graduate students in the Stone Center for Latin American Studies. The lounge is equipped with workspace, a computer with Internet connection, telephone (865-5174), chalkboard, bulletin boards, sofas, and chairs for relaxation and meetings.

  • You may pick up your key from the Administrative Secretary and will be responsible for returning key to her at the end of school year. Keys are non-transferable and cannot be duplicated. Lost keys may be replaced for a $5.00 fee.
  • To ensure student safety, doors should never be left unlocked. The building is usually open 7 days a week, 24 hours a day. If you find that you can’t get in the building, please contact the Department of Public Safety at x5381.
  • In case of emergency (after hours), please contact the Department of Public Safety at x5200.
  • Please avoid food and drinks while working at the computer.
  • The telephone can only be used for local calls, unless you are making a collect or credit card call.
  • The George N. Norton Graduate Student Lounge should only be used by the Stone Center for Latin American Studies students. Consult the Assistant Director of Administration in case of special situations.
  • If you have a problem with the computer, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.
  • The Center will supply two black ink printer cartridges and four reams (4 packs of 500 pages each) of paper per month for the computer and printer. Please see the administrative secretary for supplies. Given these fixed monthly limits please be judicious in your use of these supplies and considerate of the usage needs of your fellow graduate students.

Equipment

Stone Center Copier, Computers, Fax Machine, Typewriter, Phone System, the copier, computers, printers, fax and typewriter are for the use of the Stone Center staff. Consult the Assistant Director of Administration in case of emergencies that require their use by non-Center staff.

TA Copy/Scanner Privileges Guidelines

The Center recognizes that TAs represent the most important “teaching” constituency of its undergraduate academic program. The Center also recognizes that it is necessary to make copies of exams and quizzes and that, at times, having handouts for classes is central to successful teaching. There are various ways to do this, including copying and, when possible, posting them ahead of time on-line as electronic files. The easiest and most environmentally friendly method is the latter: post documents on Blackboard and have the students print them themselves. This allows you to upload handouts and documents from wherever you’re working and spares you a trip to the Center. For non-original documents (articles) we now have a high-speed scanner that allows you to convert Xeroxed articles into electronic files and upload them to Blackboard. You can also submit articles to the library to post on Electronic Reserves. Considering these options, your last resort should be Xeroxing. Post assignments whenever possible.

Scanner

The scanner is located in Jones 103, the TAs office. Because it only accepts single sheets of paper (not books or magazines) you need to Xerox materials first. You can then e-mail them to yourself from the computer or upload them directly to blackboard. We will have a quick (it’s very easy) training session at TA orientation each semester.

Copies

The Center’s photocopier machine is available for TAs to use in order to facilitate quality classroom instruction. However, TA usage of the Center’s photocopier must be coordinated with that of the Center’s other administrative and curricular business. To help better coordinate this usage, the following guidelines have been established to make efficient use of the photocopier to support the Center’s teaching and administrative goals.

  • As with the scanner, the Center’s copier is available from 8:30am to 5:00pm, Monday through Friday. For after-hours copying, TAs can request a Copy Card from the Assistant Director of Undergraduate Affairs to be used in the Library or may use the on-campus FEDEX KINKOS located in the University Center with pre-approval from the Assistant Director of Administration on a reimbursement basis.
  • TAs should only copy from loose-leaf originals. Copying materials directly from bound textbooks, monographs, or journals should be undertaken at the library.
  • TAs will have a maximum photocopy limit of 10 pages per enrolled student for each semester. Final enrollments as of the last day to add into the class will be the benchmark for student enrollment numbers.
  • Each TA will be assigned a unique user code.
  • From 12-1pm, TAs will have preferential use of the photocopy machine. However, TAs should recognize that Center staff may also need to use the copier during these hours and thus TAs should be willing to work with Center staff in sharing copier usage during these times. Center staff will show TAs the same courtesy during the other hours of the day.
  • As a common courtesy, TAs should always inquire as to the machine’s availability before using it. Common courtesy also dictates that TAs should not simply expect that the photocopy machine is available upon demand.
  • TAs should attempt to spend no more than 10 minutes occupying the photocopy machine per session.
  • TAs should copy only materials that are relevant to the classes that they are teaching for the Center. Personal use of the Center’s copier is prohibited.
  • TAs are expected to comply with all copyright laws.
  • TAs should respect the fact that Center staff will be working nearby as they are using the machine and should thus work as efficiently and as quietly as possible in making their photocopies.
  • Abuse of photocopying privileges by one TA will affect the privileges for all TAs.

TV/VCR

There is a TV/VCR for TAs use. Please reserve with Administrative Secretary.

Maps, Slide Projectors, Overhead Projectors, Extension Cords

All maps, slide projectors, overhead projectors and extension cords must be reserved and then checked back in to the Administrative Secretary at the front desk. Do not leave slide projectors or overhead projectors in Room 103-D unless it is after 5:00 p.m. If you are using the equipment after hours, call and leave a message at x5164 to let us know that the equipment is in Room 103-D.

Computers

When a computer problem arises, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.

Report all other equipment breakdowns to the Center’s Administrative Secretary.

Equipment should be reserved a week in advance. We do not reserve equipment for a whole semester.

Policies and Procedures Specific to Faculty and Staff

The official version of the Staff Handbook is available online.

The official version of the Faculty Handbook is the latest dated version in the University Archives. Each time a change is made, the Office of Academic Affairs will place a new version in the University Archives. The latest dated version in the University Archives controls if there is any difference between it and this web version, or between it and any printed version noted below.

The Faculty Handbook will also be distributed in hard copy to all deans, department chairs, and program chairs each summer. When changes occur, a hard copy of the revised section will also be forwarded, on a timely basis, to these same individuals. A limited number of additional copies will be printed and made available to any faculty member on request, on a first-come, first-serve basis. However, these faculty members will not receive any notices of changes. Of course, one may download the Faculty Handbook from the following website, http://www.tulane.edu/~fachand/.

Financial Support for Affiliated Faculty, Staff, and Students

For all Grant and Funding information (travel, guest lecturer/performer, business meal, special projects etc.), please visit our Grants & Funding page.

Service Learning

Course Development: Integrating Service Learning
There are several ways that faculty incorporate service learning into their courses:

Within a 3 credit course
Students are required to do the service component of the course. All students are required to do at least 20 hours of service in addition to any orientations and rap sessions. Students should have a reflective piece integrated into class lecture, rap sessions and paper requirements (journals or other written assignments).

As an option within a 3 credit course
Students are given an option to do service learning or a research paper. Students electing to do service learning will be required to do at least 20 hours of service in addition to any orientations and rap sessions. Students should have a reflective piece integrated in class discussions, rap sessions and paper assignments (journals or other written assignments).

A fourth credit option
Faculty may use this as a requirement or as an option. The fourth-credit requirements are clearly defined in a document approved by the LAS faculty (December 1997). Students must complete at least 40 hours of service (could be inclusive of rap sessions and orientations), have a reflective piece (rap sessions, journals, class lecture integration, class discussion), and complete a product that can be evaluated at the end of the semester (paper, project completed at the agency). The department must list the 189 or 389 course designation as a one-credit course in which students can enroll.

Requirements for Service Learning in Academic Courses
Service learning may be incorporated into a 3-credit academic course, with the approval of the faculty member’s department and LAS curriculum Committee. If course credit is to be offered specifically for a service learning experience, the following procedure, approved by the LAS faculty on December 3, 1997, should be followed:

In conjunction with the didactic three-credit course (beyond the 100 level), students may be offered the opportunity to sign up for a one-credit course in service learning. The faculty member offering the course will decide whether a service learning experience is available. Similarly, the student should have the option to decline to participate in service learning.

In order to set up a service-learning course, the Department contacts Kim Echols, at the Registrar’s office (x5231), who will list a one-credit course in Service Learning. Each course offered with a service learning add-on must receive a separate listing, using the Department prefix plus the numbers “189 or 389” and a section number. A student taking the additional course credit in service learning will:

Spend at least 40 hours in a community setting during the semester

Complete a “reflection” component, such as a journal or a diary or weekly meetings of a group of peer volunteers that will allow the student to describe and evaluate his/her experiences with the activity.

Complete a product that can be evaluated at the end of the semester – this might involve producing some work that will be of benefit to the community organization (e.g., a brochure, a data management system, a plan for staff organization) or it might be a review paper concerning theories and knowledge in the area of the student’s activity, etc. Meet regularly with his/her instructor to discuss the service learning experience, so that it can be monitored and, if necessary, reoriented, and will be based on demonstrated learning – not merely on hours of service completed.

Students who are placed at an agency as part of Tulane’s work-study cannot carry out service learning hours at the same site. Students will not be remunerated in any monetary form from the enrollment in and completion of a service-learning course.

Research and Project Associate Proposals
For proposal guidelines and materials, please visit our Stone Center Forms resource.

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Upcoming Events

Film Screening: El Súper with filmmaker Iván Acosta

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The 1979 film version of Cuban filmmaker Ivan Acosta’s award-winning play El Súper, which gained critical and international success for its depiction of exiled Cubans in New York City, will be screened. Mr. Acosta will be in attendance and a discussion in English will follow. Iván Acosta is a playwright, filmmaker, and creative director originally from Santiago de Cuba, now in New York City. His creative endeavors include documentaries, plays, films, and books, and he’s served as writer, director, and producer, among other roles.

A small reception will follow the screening. Seating may be limited. Admission is free and open to the public. For questions email ccsi@tulane.edu.

For further reading visit: https://www.nytimes.com/1979/04/29/archives/the-screen-el-super-a-cubanamerican-tale-the-cast.html


Collaborators of these events with the New Orleans Hispanic Heritage Foundation and Tulane’s Cuban and Caribbean Studies Institute include Beatriz Ball, the Hispanic Chamber of Commerce of Louisiana, the Newcomb Art Museum, Park View Historic Hotel, and St. Mary’s Dominican High School.

Equity speaker series to host panel on navigating immigrant relations in the current political climate

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The Center for Academic Equity at Tulane University is proud to present Border Li(n)es: Excluding, Extracting, and Expelling Immigrants in the Southern U.S. on September 25, 2018 at 7:00 PM as part of the Equity Speaker Series.

Following a summer of turbulent immigration relations in the United States, the Fall 2018 Equity Speaker Panel will focus on immigration on our Southern border and will feature specialists whose experiences vary from grassroots to professorial work. Panelists will include Josiah Heyman, Director of the Center for Inter-American and Border Studies, Ronald Martinez, New Orleans immigrant activist and spokesperson for the Congress of Day Laborers, Hiroko Kusuda, Clinical Professor and Director of Immigration Law at the Smith Law Clinic and Center for Social Justice at Loyola, and Laila Hlass, Clinical Professor of Law at Tulane Law School and the Stone Center for Latin American Studies.

These four distinguished speakers will share the stage of Freeman Auditorium to discuss the drastic variation in immigrant relations across the national, regional, and local spaces and ways that members of American society may become engaged in or change the now toxic and polarized political climate. This inaugural discussion will be followed by a question and answer session.

See also Tulane New Wave for more information and a description of the event.




Cover photo from CNN story What the US-Mexico border looks like before Trump’s wall.

Mexican Cultural Institute's new exhibition features Hispanic women artists' empowerment and identity

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The Mexican Cultural Institute in New Orleans in collaboration with the New Orleans Hispanic Heritage Foundation is proud to announce the opening of the groundbreaking exhibition Hispanic Women Making Art: Creative Empowerment and Identity. The exhibition will feature artists Verónica Bapé, Belinda Flores-Shinshillas, Ana Hernandez, Josephine Sacabo, Laura Velez and Luba Zygarewicz and is curated by Marcela Correa, MFA.

The opening reception will be held on September 26 from 6:00 PM – 9:00 PM. The exhibition will be open beginning September 26 and continue through November 24, 2018. For more information, please visit the Mexican Cultural Institute website.

Cover photo is a work by Verónica Bapé from the series ABUNDANTE COSA 1 MES 1 ARTISTA.

In 2018 the Ministry of Foreign Affairs of Mexico established the Mexican Cultural Institute in New Orleans. The primary objective of the Mexican Cultural Institute is to promote the image of Mexico by supporting cultural expressions in its broadest and fullest sense, including multidisciplinary forms like visual arts, music, performing arts, film, literature and gastronomy. The mission of the Cultural Institutes is to be protagonists of the cultural scene in their different host cities.


Louisiana Archaeological Society to host talk by Francisco Estrada-Belli on the use of LiDAR in Maya archaelology

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The Louisiana Archaeological Society/Delta Chapter guest speaker series will be hosting Francisco Estrada-Belli, Research Assistant Professor in the Tulane University Department of Anthropology and the Middle American Research Institute for a talk titled The Scaling Factor: How Lidar Technology is Changing our views on Maya Agriculture and Settlement.

A new quantitative analysis of LiDAR data on agricultural features and settlement carried out since 2016 by a consortium of scholars working in Guatemala has generated a series of baseline facts on how much land was available for cultivation and how much land was developed by diverting water, terracing and other geoengineering methods. These data are coupled to more accurate population estimates on a scale that had never been attained before. The results of the study, co-led by Marcello Canuto, Thomas Garrison, and myself are now being published in “Science*:https://www.sciencemag.org/. Francisco Estrada-Belli will present an overview of the results with particular attention to his area of study, the Holmul region, where we made many unexpected finds.

Parking can be found along St. Charles Avenue, Walnut Street, Calhoun Street, and Loyola Avenue.

For additional questions, please visit the Louisiana Archaeological Society’s Delta Chapter event page.

Iván Acosta book presentation: With A Cuban Song in the Heart / Con Una Canción Cubana en el Corazón

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Iván Acosta will present his memoir, With a Cuban Song in the Heart/ Con Una Canción Cubana en el Corazón, published by Un-Gyve Press, 2017. At this event, Mr. Acosta will incorporate his favorite Cuban songs in a musical and historical journey. His book features artwork from 280 album covers in his private collection and weaves a rich narrative combining real life experiences from his childhood in Santiago, Cuba along with tidbits of local lore and historical references. His favorite songs will be performed by local performers during the presentation.
This fascinating presentation, starting at 6:00PM, will be held at Tulane University in the Freeman Auditorium of the Newcomb Art Building (in Newcomb Circle) New Orleans, LA, 70118. A book signing and reception will follow on Woodward Way, right outside the Freeman Auditorium and in the Newcomb Art Museum. The book will be available for purchase for $60.00.

This event is free and open to the public. For questions email ccsi@tulane.edu.

For further reading visit: https://www.nytimes.com/2001/08/16/nyregion/public-lives-cuba-on-his-mind-the-dual-life-of-an-artist-exile.html


Collaborators of these events with the New Orleans Hispanic Heritage Foundation and Tulane’s Cuban and Caribbean Studies Institute include Beatriz Ball, the Hispanic Chamber of Commerce of Louisiana, the Newcomb Art Museum, Park View Historic Hotel, and St. Mary’s Dominican High School.

K-12 Educator Workshop Celebrating 25 Years of the Américas Award with 2018 winners Ibi Zoboi and Duncan Tonatiuh

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This year marks the 25th year that the Consortium of Latin American Studies Programs and CLASP will honor the work of the many authors, illustrators, publishers, educators, and readers of the award with 2018 award winners Ibi Zoboi and Duncan Tonatiuh.

Zoboi’s book, American Street is a complex and multi-layered story anchored around relationships and questions of loyalty. She will share her experiences writing this book and provide context for teaching this book in a high school classroom.

The second 2018 award winner by Duncan Tonatiuh, Danza is a magnificent celebration of Amalia Hernández, the dancer and choreographer who founded the famed Mexican dance company, el Ballet Folklórico de México. Tonatiuh will share with educators his unique illustrative style and engage participants in an exploration of Amalia Hernández and her impact in the world of dance. This picture book is the perfect book for every library.

The workshop will explore this year’s winners, providing guidance and resources that span the 25 years of the award. This special 25th anniversary workshop will focus on diversity and the role of community.

Co-sponsored by the national Consortium of Latin American Studies Programs (CLASP), Howard University, and Teaching for Change. Organized by the Center for Latin American Studies, Vanderbilt University and the Stone Center for Latin American Studies at Tulane University.