Roger Thayer Stone Center For Latin American Studies

Tulane University

Grants & Funding

PROFESSIONAL TRAVEL

The Stone Center’s professional travel policy is intended to encourage long-range planning so that we can more effectively budget and distribute support. There are only two formal competitions in the Stone Center for travel funds for the 2020-2021 fiscal year (July 1, 2020, to June 30, 2021), as follows:

  • The first “summer travel” competition will be for funding to support professional travel scheduled to occur over the period of July 1, 2020 through Sep. 30, 2020. The application deadline for this summer travel competition is: March 31, 2020.
  • The second “academic year travel” competition will be for funding to support professional travel from October 1, 2020, through June 30, 2021. The application deadline for this second competition is: September 15, 2020.

The Stone Center allocates 25% of the fiscal year budget supporting professional travel to the summer competition, and 75% of the budget is reserved for the second competition. Any unused funds from the allocated summer budget will roll over into the budget for the second competition. If funding proposals for the “summer travel” competition exceed the allocated 25% of the budget, then any unfunded proposals from the “summer travel” competition will be rolled over into the applicant pool for the subsequent second competition and may compete for funding post-facto. Applications for both competitions will be reviewed and decided upon by the Faculty Research Committee. If any funding remains after the second competition, these resources will be held in reserve for “special circumstance” applications submitted after the fall deadline and such applications will be considered by the Executive Director of the Center on a case-by-case basis for as long as any additional funding exists.

Please note also the following additional policies and procedures:

  • Faculty should seek all possible sources of support.
  • In order of priority, the Center supports: A. the presenting of invited or juried scholarly papers, B. chairing programs, and C. attending board or committee meetings at reunions of recognized professional associations. The Center does not support travel and per diems for search committee members, or for invitational or free-standing lectures at universities or similar organizations.
  • Awards may cover only one of three categories of expense: (1) a maximum of two-day per diem at the rate for the city you visit (set by the federal government); (2) one-half of the lowest round trip airfare between New Orleans and your destination; OR (3) Conference Registration. You should indicate which you prefer. The “per diem” category does not cover conference registration expenses. You can find current per diem rates here for domestic rates and here for foreign rates. The Center Committee on Faculty Research will make awards according to the merits of the proposal, the availability of funds, and the record of faculty service to the Center.
  • The Stone Center will fund no more than three travel requests per faculty over the course a one year period.
  • If a faculty member wishes to apply for multiple trips, he or she must indicate an order of priority.
  • Applications simply to attend a conference are not eligible for funding under this program.
  • If a faculty member is unable to make a proposed trip, the money may not be “banked” by the individual for subsequent travel; it reverts to the general fund.

With the implementation of CONCUR, faculty members receiving grants that require reimbursement must themselves (or via their departmental secretaries) complete the reimbursement request using the online CONCUR system. The following documents and receipts must be uploaded to a CONCUR reimbursement request:

  • If requesting 1/2 airfare cost, Plane ticket passenger receipt and boarding passes.
  • If requesting per diem, BOTH the plane ticket passenger receipt (or a copy of this receipt if another entity is covering airfare) AND a payment receipt from the hotel or lodging provider on which your name appears for at least 2 nights’ stay. For shared lodging in which the costs are divided among individuals, reimbursement covers only your portion of the lodging expense.
  • If requesting Conference Registration costs, a conference registration receipt showing payment and some other proof of conference attendance.

IMPORTANT NOTE ON PER DIEM AWARDS: Per diem rates are usually a combination of separate rates for lodging and meals/incidentals, with a fixed amount allocated for lodging and another for meals/incidentals. The lodging portion of per diem rates will only be reimbursed up to, but not exceeding, the actual costs of the lodging, or the per diem rate for lodging, whichever is lower. Please keep in mind that you will not be reimbursed the full per diem rate if the actual expense for your lodging is below the per diem rate for lodging. The per diem award is not a guaranteed fixed amount that can be used to cover expenses beyond two days. The allocation is restricted to eligible expenses for two days. For instance, if your two-day per diem award is for $400 ($200 per day), and your actual eligible per diem expenses are $100 per day, then you are only eligible to receive $200 of the $400 award, even if your travel extends over a 4 day period. You cannot apply the $200 difference to cover expenses for the 3rd and 4th days. Meals are reimbursable, alcoholic drinks are not. Please consult with us if you are driving, staying with a friend, or if there are any other special circumstances.

IMPORTANT NOTE ON 1/2 AIRFARE AWARDS: For budgetary reasons, a 1/2 airfare grant can never exceed that amount, even if the price of the airfare increases when plane tickets are booked. However, if the cost of the airfare decreases when air travel is booked such that 1/2 of the actual total airfare cost is less than the amount originally awarded, then the grant will be reduced to the actual cost of 1/2 of the airfare. In other words, the 1/2 airfare award is NOT a fixed amount. It is dependent upon the actual cost of airfare. It is a maximum award amount that may actually decrease if the actual cost of airfare is less than the originally proposed cost.

SUMMER FUNDING

Summer Research

The Stone Center provides a limited number of grants to core and affiliated faculty to conduct fieldwork, acquire materials, provide project assistance, and in very special cases, offer compensation for uninterrupted time for research and writing, during the summer months. Funding categories include:

  • Fieldwork – field research conducted in Latin America and the Caribbean;
  • Materials – the acquisition of unique, out-of-the-ordinary research materials essential to the project (books, maps, software, etc.); and
  • Assistance – the service of in-country assistants, consultants, or external laboratories (translation, data collecting, illustration, photography, indexing, scanning) to help advance the faculty member’s research.

Note that faculty members who wish to apply for Assistance grants for which they require the service of in-country assistants or consultants should consult with the Assistant Director of Administration before beginning the approved project. Assistance grants are meant to support and advance the faculty member’s research program. They are not meant as opportunities for graduate student training or research. Graduate students affiliating with a faculty member project or research site in order to advance their own professional training or research interests should apply separately to the Stone Center’s Graduate Student Summer Field Research Grant program.

View an example of a previously funded summer program.

Please review the program guidelines before completing an application

The deadline for applying is February 24, 2020.

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Upcoming Events

Online Summer Book Group for K-12 Educators

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For pre-service, early career and veteran teachers who love reading and learning through literature who want to explore award-winning books for the middle and early high school classrooms. Join us as we read four books that explore stories of coming-of-age from multiple perspectives. Participants will receive a copy of each book and participate in an open discussion with other K-12 educators. We will launch the book group with The Other Half of Happy. The group will meet online and explore the real story behind this award-winning book with the author Rebecca Balrcárcel. Join us this summer as we discover new stories and books for your classroom.

Register here for $15 (includes all 4 books).

All online Zoom meetings are at 7:00 PM CST.

SCHEDULE

Sponsored by the Stone Center for Latin American Studies and AfterCLASS at Tulane University. For more information, please email crcrts@tulane.edu.

Central America, People and the Environment Educator Institute 2021

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This summer educator institute is the third institute in a series being offered by Tulane University, The University of Georgia and Vanderbilt University. This series of institutes is designed to enhance the presence of Central America in the K-12 classroom. Each year, participants engage with presenters, resources and other K-12 colleagues to explore diverse topics in Central America with a focus on people and the environment.

While at Tulane, the institute will explore the historic connections between the United States and Central America focusing on indigenous communities and environment while highlighting topics of social justice and environmental conservation. Join us to explore Central America and teaching strategies to implement into the classroom.

Additional details and registration will be available in the late fall 2020. For more information, please email dwolteri@tulane.edu or call 504.865.5164.