Roger Thayer Stone Center For Latin American Studies

Tulane University

Stone Center Policies & Procedures

One of our most important challenges as an interdisciplinary Center is to allow scholars from different disciplines at different levels with different academic goals and professional backgrounds to achieve a common purpose. The following policies and procedures have been created to facilitate this cooperation by allowing faculty, staff, and students to more easily navigate through our common professional and academic environment.

General Guidelines for Center Facilities and Equipment

Main Office

The Stone Center is open from 8:30 a.m. – 5:00 p.m. Guidelines for use by staff and student workers are as follows:

  • Student workers arrange their schedules with the Assistant Director of Administration.
  • In the office environment student workers are expected to wear professional attire. We discourage the use of cell phones in the office.
  • Phone messages should include the date, time and signature of message taker.
  • Work areas must be kept neat and projects put away at the end of the day.
  • Please avoid food and drinks while working at the computer.
  • If you are unable to report to work, please call your supervisor immediately.
  • Persons requesting appointments with the Executive Director should be referred to the Assistant Director of Administration, who maintains his calendar.
  • The Administrative Secretary keeps an inventory of office supplies, stationery, etc. Please notify her if you are using the last item or when supplies are low.
  • Center’s stationery is for official Stone Center business only. The standard Center format is to use 12pt. Arial font, and set top margin at 1.25”, bottom margin at 1”, left margin at 2” and right margin at .75.”
  • Students/TAs may receive faxes but may not use Center phones for long distance calls or to send faxes.
  • Reserve class readings are located in the reception area. Students should follow their professor’s guidelines for checking out readings. We do not make copies here.
  • The Center has a plan in effect for safeguarding our property during hurricane season. The president’s office will announce when the University will close – this information can be obtained by calling the Tulane Alert Line 862-8080 or 1-877-662-8000.
  • The last person out of the main office is responsible for securing both locks.

Greenleaf Conference Room (Jones Hall 100A) Guidelines

  • In order to reserve the Greenleaf Conference Room you must first contact the Stone Center Administrative Secretary. After confirming that the room is available on the date requested, you must come into the Stone Center to fill out the appropriate paperwork to officially reserve the date.
  • The conference room is a “smart” classroom. It has built-in video, DVD, and computer (Internet, PowerPoint, etc.) and projection capabilities.
  • Other Audiovisual equipment (overhead projector, slide projector) is available but must be reserved at least five days before the event (form available from the Stone Center’s Administrative Secretary).
  • Prior authorization is required for use of all Conference Room equipment.
  • Conference room will be available one half-hour prior to the event.
  • A university faculty or staff member needs to be present during the event at all times.
  • Functions are usually held during regular business hours (8:30 a.m. – 5 p.m.) unless otherwise arranged.
  • University Security is needed when alcoholic beverages are served, when attendance is over 20 people, or when events are held after dark. The sponsoring department is responsible for contacting and paying for University Security.
  • Conference room key should be left on the table in the Conference room after end of event. The door locks automatically.
  • The Stone Center staff does not provide event support (this includes setting up equipment.) Facilities Services should be contacted for additional setup.
  • Sponsoring Department is responsible for returning Conference Room to its original condition. Please place all trash in the dumpster located in the back of the building (in front of the UC).
  • Priority use will be given to Stone Center events, committees, core seminars, official student organizations, associated institutes, councils and affiliated faculty. We do not generally make the Conference Room available for classes, which remove the room from service for other special events for the entire semester.

Stone Center Lounge (Jones Hall 101) Guidelines

This space plays an important role for Undergraduate and Graduate Students in Latin American Studies. It is a place of information (bulletin boards and mailboxes), congregation (tables and coffee), and sustenance (food). Informal meetings are frequently held there. This room is open 8:30 to 5:00 work days and by special arrangement.

  • Center staff empties the refrigerator on Friday evenings; we do not save left over food, containers, etc.
  • If you need to post a notice on the bulletin boards, please see the Administrative Secretary. Do not post notices on walls or doors.

Stone Center Teaching Assistant’s Office (Jones Hall 103-D) Guidelines

Each year a group of doctoral candidates in Latin American Studies teach over 180 undergraduates. They share an office in Jones Hall 103-D, where they prepare courses and meet with students. The Stone Center has adopted a number of guidelines about the use of the room because so many individuals with distinct preferences and work habits share it.

  • The TA’s office should never be left open.
  • If you have a problem with the computer, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.
  • The Administrative Secretary keeps an inventory of office supplies, stationery, etc.
  • TA’s may receive faxes but may not use Center phones for long distance calls or to send faxes.
  • Work areas must be kept neat and projects put away at the end of the day.
  • Please avoid food and drinks while working at the computer.
  • Do not use walls and doors to post notices; a bulletin board is provided.
  • The TA office is for the exclusive use of Teaching Assistants for Latin American Studies courses.

George H. Norton Latin American Studies Graduate Student Lounge (Jones Hall 107) Guidelines

In 1999, graduate students requested that the Stone Center try to provide space for them to congregate in or near Jones Hall. We were able to secure permission to renovate one unassigned space, Jones Hall 107. The George H. Norton Graduate Student Lounge (named for the donor whose son received a Masters in Latin American Studies from Tulane in 1991) is accessible 24 hours a day – 7 days a week to all graduate students in the Stone Center for Latin American Studies. The lounge is equipped with workspace, a computer with Internet connection, telephone (865-5174), chalkboard, bulletin boards, sofas, and chairs for relaxation and meetings.

  • You may pick up your key from the Administrative Secretary and will be responsible for returning key to her at the end of school year. Keys are non-transferable and cannot be duplicated. Lost keys may be replaced for a $5.00 fee.
  • To ensure student safety, doors should never be left unlocked. The building is usually open 7 days a week, 24 hours a day. If you find that you can’t get in the building, please contact the Department of Public Safety at x5381.
  • In case of emergency (after hours), please contact the Department of Public Safety at x5200.
  • Please avoid food and drinks while working at the computer.
  • The telephone can only be used for local calls, unless you are making a collect or credit card call.
  • The George N. Norton Graduate Student Lounge should only be used by the Stone Center for Latin American Studies students. Consult the Assistant Director of Administration in case of special situations.
  • If you have a problem with the computer, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.
  • The Center will supply two black ink printer cartridges and four reams (4 packs of 500 pages each) of paper per month for the computer and printer. Please see the administrative secretary for supplies. Given these fixed monthly limits please be judicious in your use of these supplies and considerate of the usage needs of your fellow graduate students.

Equipment

Stone Center Copier, Computers, Fax Machine, Typewriter, Phone System, the copier, computers, printers, fax and typewriter are for the use of the Stone Center staff. Consult the Assistant Director of Administration in case of emergencies that require their use by non-Center staff.

TA Copy/Scanner Privileges Guidelines

The Center recognizes that TAs represent the most important “teaching” constituency of its undergraduate academic program. The Center also recognizes that it is necessary to make copies of exams and quizzes and that, at times, having handouts for classes is central to successful teaching. There are various ways to do this, including copying and, when possible, posting them ahead of time on-line as electronic files. The easiest and most environmentally friendly method is the latter: post documents on Blackboard and have the students print them themselves. This allows you to upload handouts and documents from wherever you’re working and spares you a trip to the Center. For non-original documents (articles) we now have a high-speed scanner that allows you to convert Xeroxed articles into electronic files and upload them to Blackboard. You can also submit articles to the library to post on Electronic Reserves. Considering these options, your last resort should be Xeroxing. Post assignments whenever possible.

Scanner

The scanner is located in Jones 103, the TAs office. Because it only accepts single sheets of paper (not books or magazines) you need to Xerox materials first. You can then e-mail them to yourself from the computer or upload them directly to blackboard. We will have a quick (it’s very easy) training session at TA orientation each semester.

Copies

The Center’s photocopier machine is available for TAs to use in order to facilitate quality classroom instruction. However, TA usage of the Center’s photocopier must be coordinated with that of the Center’s other administrative and curricular business. To help better coordinate this usage, the following guidelines have been established to make efficient use of the photocopier to support the Center’s teaching and administrative goals.

  • As with the scanner, the Center’s copier is available from 8:30am to 5:00pm, Monday through Friday. For after-hours copying, TAs can request a Copy Card from the Assistant Director of Undergraduate Affairs to be used in the Library or may use the on-campus FEDEX KINKOS located in the University Center with pre-approval from the Assistant Director of Administration on a reimbursement basis.
  • TAs should only copy from loose-leaf originals. Copying materials directly from bound textbooks, monographs, or journals should be undertaken at the library.
  • TAs will have a maximum photocopy limit of 10 pages per enrolled student for each semester. Final enrollments as of the last day to add into the class will be the benchmark for student enrollment numbers.
  • Each TA will be assigned a unique user code.
  • From 12-1pm, TAs will have preferential use of the photocopy machine. However, TAs should recognize that Center staff may also need to use the copier during these hours and thus TAs should be willing to work with Center staff in sharing copier usage during these times. Center staff will show TAs the same courtesy during the other hours of the day.
  • As a common courtesy, TAs should always inquire as to the machine’s availability before using it. Common courtesy also dictates that TAs should not simply expect that the photocopy machine is available upon demand.
  • TAs should attempt to spend no more than 10 minutes occupying the photocopy machine per session.
  • TAs should copy only materials that are relevant to the classes that they are teaching for the Center. Personal use of the Center’s copier is prohibited.
  • TAs are expected to comply with all copyright laws.
  • TAs should respect the fact that Center staff will be working nearby as they are using the machine and should thus work as efficiently and as quietly as possible in making their photocopies.
  • Abuse of photocopying privileges by one TA will affect the privileges for all TAs.

TV/VCR

There is a TV/VCR for TAs use. Please reserve with Administrative Secretary.

Maps, Slide Projectors, Overhead Projectors, Extension Cords

All maps, slide projectors, overhead projectors and extension cords must be reserved and then checked back in to the Administrative Secretary at the front desk. Do not leave slide projectors or overhead projectors in Room 103-D unless it is after 5:00 p.m. If you are using the equipment after hours, call and leave a message at x5164 to let us know that the equipment is in Room 103-D.

Computers

When a computer problem arises, call the Tulane Help Desk at 862-8888 for assistance. The “Help Desk” can assist in solving most software related problems. If the “Help Desk” determines that you need hardware assistance, please notify the Center’s Administrative Secretary.

Report all other equipment breakdowns to the Center’s Administrative Secretary.

Equipment should be reserved a week in advance. We do not reserve equipment for a whole semester.

Policies and Procedures Specific to Faculty and Staff

The official version of the Staff Handbook is available online.

The official version of the Faculty Handbook is the latest dated version in the University Archives. Each time a change is made, the Office of Academic Affairs will place a new version in the University Archives. The latest dated version in the University Archives controls if there is any difference between it and this web version, or between it and any printed version noted below.

The Faculty Handbook will also be distributed in hard copy to all deans, department chairs, and program chairs each summer. When changes occur, a hard copy of the revised section will also be forwarded, on a timely basis, to these same individuals. A limited number of additional copies will be printed and made available to any faculty member on request, on a first-come, first-serve basis. However, these faculty members will not receive any notices of changes. Of course, one may download the Faculty Handbook from the following website, http://www.tulane.edu/~fachand/.

Financial Support for Affiliated Faculty, Staff, and Students

For all Grant and Funding information (travel, guest lecturer/performer, business meal, special projects etc.), please visit our Grants & Funding page.

Service Learning

Course Development: Integrating Service Learning
There are several ways that faculty incorporate service learning into their courses:

Within a 3 credit course
Students are required to do the service component of the course. All students are required to do at least 20 hours of service in addition to any orientations and rap sessions. Students should have a reflective piece integrated into class lecture, rap sessions and paper requirements (journals or other written assignments).

As an option within a 3 credit course
Students are given an option to do service learning or a research paper. Students electing to do service learning will be required to do at least 20 hours of service in addition to any orientations and rap sessions. Students should have a reflective piece integrated in class discussions, rap sessions and paper assignments (journals or other written assignments).

A fourth credit option
Faculty may use this as a requirement or as an option. The fourth-credit requirements are clearly defined in a document approved by the LAS faculty (December 1997). Students must complete at least 40 hours of service (could be inclusive of rap sessions and orientations), have a reflective piece (rap sessions, journals, class lecture integration, class discussion), and complete a product that can be evaluated at the end of the semester (paper, project completed at the agency). The department must list the 189 or 389 course designation as a one-credit course in which students can enroll.

Requirements for Service Learning in Academic Courses
Service learning may be incorporated into a 3-credit academic course, with the approval of the faculty member’s department and LAS curriculum Committee. If course credit is to be offered specifically for a service learning experience, the following procedure, approved by the LAS faculty on December 3, 1997, should be followed:

In conjunction with the didactic three-credit course (beyond the 100 level), students may be offered the opportunity to sign up for a one-credit course in service learning. The faculty member offering the course will decide whether a service learning experience is available. Similarly, the student should have the option to decline to participate in service learning.

In order to set up a service-learning course, the Department contacts Kim Echols, at the Registrar’s office (x5231), who will list a one-credit course in Service Learning. Each course offered with a service learning add-on must receive a separate listing, using the Department prefix plus the numbers “189 or 389” and a section number. A student taking the additional course credit in service learning will:

Spend at least 40 hours in a community setting during the semester

Complete a “reflection” component, such as a journal or a diary or weekly meetings of a group of peer volunteers that will allow the student to describe and evaluate his/her experiences with the activity.

Complete a product that can be evaluated at the end of the semester – this might involve producing some work that will be of benefit to the community organization (e.g., a brochure, a data management system, a plan for staff organization) or it might be a review paper concerning theories and knowledge in the area of the student’s activity, etc. Meet regularly with his/her instructor to discuss the service learning experience, so that it can be monitored and, if necessary, reoriented, and will be based on demonstrated learning – not merely on hours of service completed.

Students who are placed at an agency as part of Tulane’s work-study cannot carry out service learning hours at the same site. Students will not be remunerated in any monetary form from the enrollment in and completion of a service-learning course.

Research and Project Associate Proposals
For proposal guidelines and materials, please visit our Stone Center Forms resource.

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Upcoming Events

La Hora del Cuento: Summer Bilingual Story Hour at the Pebbles Center

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This summer, join us for La hora del cuenta bilingual readings series at the Pebbles Centers of the New Orleans Public Libraries!

On the first and last Saturday of every month, we will read a bilingual book at the Algiers Regional Library and the Children’s Resource Center Library beginning on Saturday April 28 until Saturday, August 25. Children and parents welcome!

Story Hours Dates and Locations

Algiers Regional Branch
Saturday, May 5
2:30 PM

Saturday, June 2
2:30 PM

Saturday, July 7
2:30 PM

Saturday, August 4
2:30 PM

Children’s Resource Center Library
Saturday, April 28
12:00 PM

Saturday, May 26
12:00 PM

Saturday, June 30
12:00 PM

Saturday, July 28
12:00 PM

Saturday, August 25
12:00 PM

The Latin American Library's Annual Open House

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The Latin American Library will be hosting its annual open house event on Friday, September 21. This annual event will welcome back faculty, students, staff, and friends from the New Orleans community. The event includes an exhibit, informal presentations by invited guests, and a book sale.

The event is free and open to the public.

For more information contact Madeline White via email (mwhite7@tulane.edu) or by phone at (504) 865-5681.

K-12 Educator Workshop Celebrating 25 Years of the Américas Award with 2018 winners Ibi Zoboi and Duncan Tonatiuh

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This year marks the 25th year that the Consortium of Latin American Studies Programs CLASP will honor the work of the many authors, illustrators, publishers, educators, and readers of the award with 2018 award winners Ibi Zoboi and Duncan Tonatiuh.

Zoboi’s book, American Street is a complex and multi-layered story anchored around relationships and questions of loyalty. She will share her experiences writing this book and provide context for teaching this book in a high school classroom.

The second 2018 award winner by Duncan Tonatiuh, Danza is a magnificent celebration of Amalia Hernández, the dancer and choreographer who founded the famed Mexican dance company, el Ballet Folklórico de México. Tonatiuh will share with educators his unique illustrative style and engage participants in an exploration of Amalia Hernández and her impact in the world of dance. This picture book is the perfect book for every library.

The workshop will explore this year’s winners, providing guidance and resources that span the 25 years of the award. This special 25th anniversary workshop will focus on diversity and the role of community.

Co-sponsored by the national Consortium of Latin American Studies Programs (CLASP), Howard University, and Teaching for Change. Organized by the Center for Latin American Studies, Vanderbilt University and the Stone Center for Latin American Studies at Tulane University.

Celebración Latina at the Audubon Zoo

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In celebration of Hispanic Heritage Month, please join us at the Audubon Zoo for the 2018 Celebración Latina family festival to explore and celebrate the rich diversity of Latin America. Celebración Latina, presented by Pan-American Life Insurance Group, will be held at the Zoo’s Capital One Stage and Field. It will offer a true taste of the Latin American culture with live music, children’s activities, and authentic Latin cuisine prepared and sold by local restaurants. Local artisans will sell hand crafts, and local social service, health, and education organizations will offer wellness, education, and social service information.

Celebración Latina is included with Zoo admission or Audubon membership. No outside food, beverages, or tents allowed. Portable chairs and blankets are welcomed.

Don’t forget to check out photos from past celebrations!

For more information, please visit the Audubon Zoo website.

Celebración Latina is sponsored in part by the Stone Center for Latin American Studies and Ron Austin & Associates.

Carnaval Latino and Parade of the Americas

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Join us for the 19th annual Carnaval Latino festival in celebration of Hispanic Heritage Month from October 13 – 15, 2018.

The Hispanic culture has thrived in New Orleans for almost 300 years, and Spanish influence can be seen all over the city. To celebrate the best of Latin culture, the 19th annual Carnaval Latino returns to the downtown area.

The Hispanic American Musicians and Artists Cultural Association hosts the festival to celebrate the music, food, art and culture of Latin America. Numerous musicians, both locally and from overseas, perform to honor the rich Spanish heritage in New Orleans.

In addition to live music and fantastic food, the Krewe of Quetzal will kick off the celebration with a New Orleans style parade, Desfile de Las Americas, or Parade of the Americas, on Saturday, October 13th. See the Hispanic community ride in elaborate costumes, throwing souvenirs to the crowds. After the parade, festival goers will then enjoy Latin music, art, food and drink, during Carnaval Latino’s festival at Generations Hall in the Warehouse District.

For more information on the festival and parade, visit Carnaval Latino’s official website.